Penn Student Registration

Getting Started

Planning an international experience means investigating opportunities, making inquiries, networking, and finalizing projects and logistics. All international activity should be registered with the Center for Global Health, whether or not it meets funding or credit criteria. 

It is essential that students plan activities that are appropriate for their level of training and experience. Regardless of medical school year, students must never agree to engage in activities at a global health site that they would not be qualified for at Penn Medicine.

MS1/2 students are not qualified for clinical activity in which they could be exposed to blood and body fluids. MS3/4 students who are qualified and approved by CGH for clinical work and who could be exposed to blood/body fluids must review PEP instructions and have a reliable source of PEP drugs.  If the planned experience could include phlebotomy, IV placement, para- or thoracentesis, and/or lumbar puncture, the student must also complete ITD357 and a phlebotomy log before departure.  Currently, the only pre-approved site for such work is the Botswana clinical elective arranged via selection process.  To propose any other clinical location, students must make an appointment with the CGH office to propose the activity.  The scope of activities and background of the onsite supervisor/mentor (i.e. CV) are essential. 

Planning your Global Health Experience:


All Students

Pre-Registration
  1. Explore opportunities on the CGH website (and beyond); research regions and country of interest.
  2. Consider the finances: review funding opportunities on our website to see what kind of support you can expect and/or apply for
  3. Submit a Planning Form by February 1 to indicate that you are considering a global health experience; vague ideas/plans are sufficient for this form.
  4. Obtain or update your passport (US citizens passport information) and check out visa entry/exit requirements for your destination/s.
  5. Identify a viable activity and mentor/supervisor and establish the means for ongoing communications regarding all details.  You are required to obtain confirmation from host site mentor or representative specifying the start and end dates for experience and detailed scope of activity- you will upload this host site confirmation letter during the registration process.
  6. Work with mentor/supervisor to obtain:
    • Recommendations for housing, travel, and logistics
    • Advice on best way to handle your finances i.e. credit cards, checks, cash, etc.
    • Advice on mobile phone and Internet communications for emergencies and general communication. 
      • Note: Mobile phone access for sending and receiving emergency calls is required.
  7. Make an appointment at Student Health Services (SHS) at least 3 months prior to your departure; the SHS Pre-Travel Visit Form is a requirement for your registration. Contact SHS at 215-746-3535, press option 1 to speak to a nurse, and specify the following in your appointment request:
    1. Travel Consultation for Global Health
    2. Travel Immunization Appointment
    3. Respirator clearance and N95 fit test appointment (if applicable)

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Registration

CGH funding is not guaranteed; students must submit registration AT LEAST 6 weeks before their start date in order to receive the stipend. It is your professional responsibility to submit all required documents by the set deadline.

The following components are required for every student’s registration. Only after submitting Section I and II of the registration you will be authorized to receive the CGH travel stipend.

Section I

  1. Registration Form
  2. Upload mentor/supervisor confirmation letter
  3. Upload signed SHS form (after visit occurs)

Register Now! 

CGH will review Section I documents and approve your trip. After approval you may purchase airfare and begin Section II of your registration. Follow the instructions for purchasing airfare using the CGH stipend.

Section II

  1. Register your trip with the Penn Global Activities Registry; upload screenshots of #1 (Demographics) and #3 (Itinerary).
  2. Visit the ISOS Portal and determine your destination’s risk rating. Complete the Liability Form for a high-risk or low-risk region based on your destination.

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Pre-Travel
  1. Fill prescriptions provided by SHS
  2. Obtain passport and all visa/country entry documents
  3. Review scope of personal health insurance coverage and obtain additional coverage as needed
  4. Print ISOS member/contact information to keep on hand throughout travels
  5. For IRB-reviewed research, review and print Post-Exposure Prophylaxis Instructions and carry during travel.
  6. For students traveling to Botswana, print and carry the BUP Pocket Reference sheet.

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During and Post-Travel
  1. At the end of your trip but while still in country, complete the Penn Med Student section of the Evaluation Form and have your Mentor/Supervisor complete and sign. In addition to uploading the signed form in the Global Health Experience Report and Questionnaire, you must also email this form to the Registrar at hweinber@mail.med.upenn.edu.
  2. In order to receive the remaining balance of your travel stipend, you must complete the Global Health Experience Report and Questionnaire.  Please be as detailed as possible; CGH uses your feedback to improve our current programming to better serve future students.

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MS3/4 Students- BUP Medicine Elective

Pre-Registration
  1. MS3/4s interested in the Botswana-UPenn medicine elective should attend the information sessions occurring Friday, October 6, 2017 & Friday, October 13, 2017 from 5-6 PM in the Wood Room (2nd Floor) in the John Morgan Building. The information session will provide a thorough overview of the elective and outline the application, interview, and selection process.
  2. If selected for a rotation spot (decision emails sent in early December), make an appointment at SHS at least 3 months prior to your departure; the SHS Pre-Travel Visit Form is a requirement for your registration. Contact SHS at 215-746-3535, press option 1 to speak to a nurse, and specify the following in your appointment request:
    1. Travel Consultation for Global Health
    2. Travel Immunization Appointment
    3. Respirator clearance and N95 fit test appointment
  3. Students are required to attend ITD357: Sim Procedures/Reducing Risk, Low Resource Setting and the Global Health Pre-Departure Training before departure for Botswana. ITD357 is a 4-hour course held on certain Saturdays at Penn Medicine at Rittenhouse. The Pre-Departure Training is a 3-hour course that occurs 4 times a year, the schedule for which aligns with the ITD357 course. You will receive your assigned ITD357 and Pre-Departure date in your invitation email. Attendance at both courses is mandatory and there are no exceptions.

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Registration

Elective spot and CGH funding are not guaranteed; students must submit registration AT LEAST 6 weeks before their start date (phlebotomy practice is the only registration requirement that may be submitted after 6 week deadline). CGH reserves the right to rescind a previously offered elective spot if requirements are not completed by set deadline.

The following components are required for every student’s registration. Only after submitting Section I and II of the registration you will be authorized to receive the CGH travel stipend.

Section I

  1. Registration Form
  2. Upload signed SHS form (after visit occurs)

Register Now!

CGH will review Section I documents and approve your trip. After approval you may purchase airfare and begin Section II of your registration. Follow the instructions for purchasing airfare using the CGH stipend.

Section II

  1. Register your trip with the Penn Global Activities Registry; upload screenshots of #1 (Demographics) and #3 (Itinerary).
  2. Visit the ISOS Portal and determine Botswana’s current risk rating. Complete the high-risk or low-risk Liability Form based on Botswana's current rating.
  3. Complete 10 supervised phlebotomies and upload the Phlebotomy Practice Form. Instructions for scheduling phlebotomy practice are on the downloadable form.

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Pre-Travel
  1. Fill prescriptions provided by SHS
  2. Obtain passport and all visa/country entry documents. Print the BUP Pocket Reference which contains vital immigration information for entering Botswana.
  3. Review scope of personal health insurance coverage and obtain additional coverage as needed
  4. Print ISOS member/contact information to keep on hand throughout travels
  5. Review and print Post-Exposure Prophylaxis Instructions and carry during travel.

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During and Post-Travel
  1. It is your responsibility to inform Liza Rissik (rissikl@bup.org.bw) of ANY travel you plan to do while in Botswana. It is imperative that the BUP know where Penn students are at all times (even on the weekend) to ensure student safety.
  2. Print the Procedures Log and carry throughout your Botswana rotation; enter all procedures performed with supervisor signature. Email to CGH upon return.
  3. At the end of your trip but while still in country, complete the Penn Med Student section of the Evaluation Form and have your Mentor/Supervisor complete and sign. In addition to uploading the signed form in the Global Health Experience Report and Questionnaire, you must also email this form to the Registrar at hweinber@mail.med.upenn.edu.
  4. In order to receive the remaining balance of your travel stipend, you must complete the Global Health Experience Report and Questionnaire.  Please be as detailed as possible; CGH uses your feedback to improve our current programming to better serve future students.
  5. If you were in a TB-endemic country, obtain PPD or submit TB symptom check at Student Health Services 12 weeks after the end of your experience. MD students are automatically registered for post-travel PPD through OASIS.

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