Saving Time with SPMS

  Pre-SPMS SPMS
Summary Manual data entry, email scheduling, tracking SP data, processing applications, timesheets and programs. Centralized, automated, flexible, interactive system. More time for value-added activities, better engagement.
Details

SP Admin-Related Tasks (42 hours total):

  • 18 hours spent on Scheduling
  • 12 hours spent on Reports
  • 7 hours spent on Applications
  • 5 hours spent on SP Info

SP Admin-Related Tasks reduced to 3.25 hours = 92% as the percentage increase in staff time

232 SPs

128 programs and 12 client groups
Reporting

12 hours

MANUAL DATA ENTRY

  • 20 separate locations, paper timesheets collected
  • Budget Reports per Program Excel calculations 
  • Verification of hours worked, program info
     

31% of administrative time spent on reports.

25 minutes

AUTOMATED

  • SECURE, PAPERLESS SUBMISSION - Time submitted on smart phone or at home
     

Only 1% of administrative time is spent on reports.
Scheduling

18 hours

INVITATIONS, CONFIRMATIONS

  • Numerous SPs, locations, programs; manual emails back and forth; No centralization; double-booking, confusion, no-shows
  • Multi-input, localized data sets


46% of administrative time spent on scheduling.

65 minutes

STREAMLINED

  • Filter for eligible SPs; invite with one click; centralized for staff, SPs
  • Centralized, web-based


Only 3% of administrative time is spent on scheduling.

 
Job Applications

7 hours

Reviewing, Selecting, Tracking, Hiring

1 hour

Submitted directly, centralized; Applicants tagged (prospective, hired, not hired); Create instant profile once hired.
TOTALS

42 hours spent on above processes (=5+ days)

Duplication of efforts, manual reports, error-prone, tedious workarounds, disparate moving parts.

3.25 hours

ENHANCEMENTS:

  • Time for value-added activities, enhance training, assessment.  
  • SPs know where to report, when to report.  
  • Implement new programs quickly improve revenue flow.