You receive your stipend monthly on the last business day of the month. 

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You will receive your first stipend payment on the last business day of the month after your hiring is completed.

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For July 2026 matriculants:   Thursday, June 18, 2026

For August 2026 matriculants: Monday, July 6, 2026 

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Please complete your initial hiring form here: https://hosting.med.upenn.edu/forms/bgs/view.php?id=32771

Additional tasks/steps will be assigned in Workday.

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The Onboard@Penn Center completes Part 2 of the required I-9 process, which is mandated by the federal government.  This in-person process allows Penn to verify your work authorization via the documents submitted and to comply with the law. 

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Incomplete onboarding may delay your stipend and will impact the payment timing due to Penn payroll system deadlines. 

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Please email Carol Reich (reichc@pennmedicine.upenn.edu) as soon as possible with the details of your situation so that alternate arrangements for completing Part 2 of the I-9 process can be considered. 

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Yes, all the BGS documentation is still required.  For U.S./Permanent Residents, the system-generated onboarding tasks may or may not necessitate going to the Onboard Center.  If you are an international student with a current or prior Workday record, you will need to go to the Onboard Center to ensure that your most current passport and visa documents are reviewed and recorded.  

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Penn requests that students enter their direct deposit information (U.S. banking institution) as part of the hiring process.  If this is delayed and the system’s payroll processing date passes, your stipend check will be issued via an ADP Aline® Card which you will receive in the mail at the local address you provide.  This card will resemble an application for a credit card so please do not throw it away.  This will be the only other way to access your stipend check before your direct deposit information is processed.  

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Please submit your hiring documents as soon as possible.  BGS Finance will process your hiring as quickly as possible.  Please notify Carol Reich (reichc@pennmedicine.upenn.edu) once you have submitted them or if you have special circumstances causing the delay. 

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Please contact Carol Reich, Associate Director, BGS.  reichc@pennmedicine.upenn.edu  

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