Faculty searches must be conducted in accordance with the University of Pennsylvania and Perelman School of Medicine policies and procedures. Departments are required to conduct either a National (R, CE, or T) or Limited (AC) search depending upon the track.

Searches should be sufficiently broad. Departments should ensure that full and fair consideration has been given to all candidates.

To help facilitate advertising efforts the University has partnered with Job Elephant and Interfolio to advertise all full-time faculty positions at the time of posting in a selection of academic journals. In order to attract a large pool of highly qualified candidates, additional advertising is required for National Searches and recommended for Limited Searches.

 

Outreach and advertising play a critical role in expanding candidate pools and increases a department’s ability to attract greater numbers of highly qualified candidates. Departments should pursue additional efforts beyond the basic requirements outlined in PSOM guidelines. Below are a few of the ways departments can expand outreach efforts.  Outreach and advertising should be documented as part of the search record. 

  • Departments may use media placement agencies to facilitate efforts of placing faculty postings in a variety of media outlets.  Job Elephant and Articus are examples of Penn approved vendors who specialize in media placement.  
  • Post positions on professional job boards and listservs that are specific to the field.
  • Distribute and publicize your open positions with program directors and chairs from other academic institutions via a national search letter from your department or search committee chair. To help meet the goal of reaching a large candidate pool, send solicitations to multiple institutions. 
  • Use existing networks to obtain a referral or circulate postings.
    • Colleagues in other institutions
    • Faculty within the department
  • Distribute postings to internal trainees.
  • Network and distribute postings at national conferences.
Minimum Posting Period 
 Must be posted on the UPenn Faculty Job Board a minimum of 60 days before a preferred candidate may be selected by the search committee.
Required
Advertising 

Once a position posting for a National Search goes live on the UPenn Faculty Job Board, departments are required to place an ad in at least two additional locations likely to reach a national audience. Departments are encouraged to post additional advertising as close to the original Job Board posting date as possible. 

  • Automated advertising through Job Elephant meets one of these requirements.
  • Departments are required to place at least 1 additional posting in a professional journal (electronic or print) or posting on a national society’s job board.  Must be specific to the field. The posting must remain in place for at least 30 days. Social media posts will not satisfy this requirement, though they can be helpful when doing additional outreach. 
  • Additional advertising is highly recommended.
  • Copies of additional advertisements must be retained as part of the search documentation.
Additional Outreach
  • Departments should make additional efforts to expand the candidate pool.
  • Additional outreach efforts may be required should a Faculty Search Advisor (FSA) determine the candidate pool is not sufficient.
  • Outreach efforts should be documented as part of search records.

 
Minimum Posting Period 
 Must be posted on the UPenn Faculty Job Board a minimum of 30 days before a preferred candidate may be selected by the search committee.
Required
Advertising 

Once a position posting for a Limited Search goes live on the UPenn Faculty Job Board, no additional advertising is required. 

  • Automated advertising through Job Elephant meets the minimum requirement.
  • Additional advertising is highly recommended.
  • Copies of additional advertisements must be retained as part of the search documentation.
Additional Outreach
  • Recommended. 
  • Additional outreach efforts may be required should a Faculty Search Advisor (FSA) determine the candidate pool is not sufficient.
  • Outreach efforts should be documented as part of search records.
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